Virtual Assistant / Operations & Community Support VA

Role: Virtual Assistant / Operations & Community Support VA

Position Overview

We are looking for a proactive, detail-oriented, and highly collaborative Virtual Assistant to support business operations, referral coordination, networking administration, and social media execution — particularly for the launch and management of a recurring monthly educational initiative.

This role is ideal for someone who:

• enjoys creating systems and workflows,

• is comfortable working with AI tools like Claude,

• can independently execute tasks with minimal handholding,

• and communicates clearly and professionally in written English.

The ideal VA should be comfortable supporting a fast-moving business owner who has many ideas and ongoing initiatives, while helping reduce mental and administrative overload.

 

Initial Primary Focus: “Second Saturday” Program Support

The VA’s primary responsibility during onboarding and ramp-up will be supporting the launch and ongoing coordination of the client’s monthly “Second Saturday” divorce education program.

This includes:

 

Event Coordination & Administrative Support

• Coordinate scheduling and communication with participating professionals:

  • attorneys

  • financial professionals

  • mediators

  • real estate professionals

  • emotional support professionals

• Send reminders, follow-ups, confirmations, and scheduling emails

• Manage event logistics and recurring monthly coordination

• Organize attendee information and event-related documentation

• Assist with Zoom-related follow-up workflows

• Send post-event emails and informational resources to attendees

Networking & LinkedIn Support

ProVisors Networking Support

The client actively participates in networking groups and referral-building activities and needs administrative support around these systems.

Tasks may include:

• Organizing networking contact lists

• Managing spreadsheets generated through Claude workflows

• Assisting with LinkedIn connection workflows

• Supporting referral outreach processes

• Updating networking/contact records

• Light CRM-style organization

The client already has AI-assisted workflows in place using Claude and is looking for a VA who can collaborate within those systems efficiently.

 

Social Media & Content Support

Social Media Responsibilities

• Create and schedule recurring promotional graphics for “Second Saturday”

• Assist with consistent posting across platforms

• Repurpose content ideas into posts

• Coordinate simple Canva graphics

• Support social posting workflows using tools such as:

  • Canva

  • Buffer

  • Claude

• Assist with posting into local Facebook groups/community groups

• Support visibility and audience engagement efforts

AI & Workflow Collaboration

The client heavily uses AI tools and wants a VA who is:

• comfortable learning and using AI workflows,

• proactive in process-building,

• and collaborative in optimizing systems.

AI Tools & Platforms

Preferred familiarity with:

• HubSpot

• Asana

• Claude CoWork

• Remarkable

• Capacities

• Gmail and Google Chat

• Google Calendar

• Loom/video walkthrough workflows

Experience with:

• Gamma

• Leonardo AI

  is a plus but not required.

Communication Style & Work Environment

Preferred Working Style

• Flexible work schedule

• Asynchronous communication is acceptable

• Weekly check-ins or overlap meetings may be required

• Strong written communication skills are essential

• VA should be comfortable receiving Loom/video instructions

• Must be able to work independently with minimal micromanagement

The client values:

• collaboration,

• initiative,

• organization,

• adaptability,

• and low cognitive overhead.

The client specifically mentioned wanting someone who:

• can execute efficiently,

• understands systems quickly,

• and does not require excessive handholding.

Preferred Candidate Qualities

Ideal Candidate Traits

• Strong written English communication

• Organized and detail-oriented

• Tech-savvy and fast learner

• Comfortable with AI tools and workflow optimization

• Collaborative problem-solver

• Emotionally mature and professional

• Able to manage recurring administrative workflows

• Comfortable working in LGBTQ+ affirming and neurodiversity-affirming environments

Hours & Setup

Position Details

• Ongoing role

• Initial commitment:

  • minimum 10 hours/week

• Flexible schedule

• Potential to expand responsibilities over time

Potential Future Expansion

Future responsibilities may eventually include:

• short-form video editing

• additional social media support