Highly Skilled Executive Assistant

Role: Highly Skilled Executive Assistant

Overview:

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support a busy executive in managing daily operations, communication, scheduling, and strategic priorities. This position requires excellent time management, discretion, being all-rounder, commitment and reliability.

Key Responsibilities:

Calendar & Schedule Management

• Manage and organize the executive’s calendar

• Set reminders and prep materials for upcoming engagements

• Monitor and manage email correspondence

• Draft and send professional communications on behalf of the executive

• Prioritize messages and flag urgent items

Administrative Support

• Prepare reports, documents, and presentations

• Maintain digital filing systems and organize shared drives

• Data entry tasks

Meeting Coordination & Follow-Ups

• Take notes during meetings and track action items

• Send meeting recaps and follow-up emails

• Coordinate with team members or clients as needed

Project & Task Management

• Help manage ongoing projects, ensuring deadlines are met

• Track progress using tools like Asana, Trello, or ClickUp

• Communicate with vendors, clients, or partners when delegated

Basic Financial Admin

• Assist with invoice tracking, expense reporting, and bookkeeping

• Use QuickBooks to manage simple financial tasks

Ideal Candidate Traits:

• Strong written and verbal English communication skills

• Extremely organized, proactive, and resourceful

• Trustworthy with confidential information

• Capable of working independently and managing priorities

• Previous experience supporting executives or business owners is a plus