Virtual Assistant (Administrative & Social Media Management)

Position Title: Virtual Assistant (Administrative & Social Media Management)

Role Overview

A private advisor working with founders, executives, creatives, and thoughtful leaders. His work emphasizes clarity, deep honesty, and integration over flashy marketing. He seeks a Virtual Assistant to provide administrative support and light social media management, ensuring his Advisory practice and Isagenix Business runs smoothly while maintaining his values of integrity, equality, and human-centered service.

Key Responsibilities

Administrative & Executive Support

• Manage scheduling via Calendly and integrate with email.

• Coordinate discovery calls and client onboarding.

• Monitor inbox, flag important emails, and prepare summaries for James.

• Prepare notes, organize documents, and maintain efficient workflows.

• Provide light personal assistant support, including coordinating personal appointments and events, managing family bill payments, and assisting with other personal administrative tasks as needed.

• Handle confidential personal and business information with professionalism and discretion.

Social Media & Content Management

• Support James in posting short, professional video content created using the BigVu teleprompter app.

• Manage the posting schedule across LinkedIn and other relevant platforms.

• Monitor comments and messages, filter potential leads, and escalate qualified prospects to James.

• Prepare lead summaries with qualification notes before passing them to James for final review.

Client Outreach & Lead Generation

• Assist in identifying potential clients through thoughtful, relationship-focused outreach.

• Manage AI-assisted responses while allowing James to remain focused on higher-level client interactions.

• Deliver qualified leads via email with clear summaries and recommended next steps.

Tools & Platforms

• Calendly – scheduling and client booking

• BigVu – teleprompter and video content creation

• Email (Gmail/Outlook) – inbox management

• LinkedIn – primary social media channel

• Familiarity with AI agents (e.g., ChatGPT/Claude) for automated responses is a plus

Candidate Profile

• Strong values alignment: integrity, equality, respect for people, and a service-oriented mindset.

• Experience in administrative support and social media management.

• Comfortable working with executives and high-profile clients.

• Detail-oriented, proactive, discreet, and able to handle confidential business and personal matters with professionalism.

• Ability to manage tasks independently while scaling responsibilities as the client base grows.

• Excellent written and verbal communication skills in English.

• The client values candidates with a strong personal spiritual practice who led with integrity, compassion, and humility. A Christian background is preferred, as the role involves working closely with the client’s values and approach to serving others.

Engagement: Part-time to start, 10 hrs per week with potential to scale as client base grows

Growth Potential

Initially, the role will focus on light management tasks (social media posting, inbox monitoring, scheduling). As James doubles his advisory client base, responsibilities will expand to include greater delegation of admin tasks and client relationship support.