Executive Virtual Assistant (Operations, Research, Outreach & Content Support)

Executive Virtual Assistant (Operations, Research, Outreach & Content Support)

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About the Client (USA)

A global advisor, speaker, and strategist who works with Fortune 500 executives, governments, and institutions on:

• Disability inclusion in policy and leadership

• Authentic leadership development

• Global advisory and partnerships

• “In the Dark” experiential leadership methodology

Her work spans over 70+ countries, including engagements with G7, APEC, ASEAN, and major global institutions.

She also leads:

• A consulting/advisory firm

• “In the Dark” leadership training methodology

• Academic teaching at Georgetown University

Role Overview

We are looking for a highly capable Executive Virtual Assistant to support Sara across multiple operational, strategic, and communication functions.

This is a multi-functional hybrid VA role, combining:

• Executive assistance

• Research & strategic support

• Outreach & lead generation

• Accessibility support

• Light social media support

The ideal candidate is highly proactive, detail-oriented, and able to work with minimal supervision in a fast-paced, high-level advisory environment.

Key Responsibilities

1. Executive & Administrative Support

• Manage inbox and email communications

• Calendar management and scheduling across time zones (EST preferred)

• Coordinate meetings and follow-ups with global stakeholders

• Support daily administrative operations

1. Research & Strategic Support (HIGH PRIORITY)

Conduct background research on:

• Companies

• Government institutions

• Potential partners

• Prepare briefing notes before meetings

• Summarize insights into structured, easy-to-read formats

• Support strategic outreach and engagement planning

1. Lead Generation & Outreach Support

Support lead tracking and database management

Assist with LinkedIn outreach (messages and research)

• Use tools such as Apollo for cold outreach

• Help identify new partnership opportunities (public + private sector)

• Support relationship-building pipelines

1. Accessibility & Content Conversion (CRITICAL)

Because the client is blind, accessibility support is essential:

• Convert PDFs into accessible text formats

• Extract text from inaccessible materials (images, slides, websites)

• Translate visual materials into screen-reader-friendly formats

• Assist in making documents accessible for review and decision-making

1. Social Media Support (LIGHT / STRATEGIC)

• Assist in managing LinkedIn presence

• Draft and structure posts based on ideas provided

• Support storytelling and positioning content

• Ensure professional tone aligned with global leadership brand

1. CRM & Systems Support

Maintain and organize Notion workspace (PRIMARY TOOL)

• Potential future support for Zoho CRM migration

• Track leads, meetings, and outreach pipelines

1. Content & Communication Support

• Draft responses and refine messaging (based on client direction)

• Support creation of outreach templates

• Assist in positioning communications for stakeholders

Required Skills & Experience

Must-Have:

Strong English comprehension and writing skills

Experience as Executive VA or Research VA

Ability to work with sensitive, high-level communications

Strong organizational skills and attention to detail

• Experience with Notion

• Comfortable with research-heavy work

• Ability to summarize complex information clearly

Nice-to-Have:

• Experience with LinkedIn outreach or Apollo

• Familiarity with CRM systems (Zoho preferred but not required)

• Social media content experience (LinkedIn preferred)

• Understanding of accessibility tools or screen-reader adaptation

• Experience supporting executives or consultants

Tools

• Notion (PRIMARY)

• Gmail / Calendar tools

• LinkedIn

• Apollo (cold outreach)

• Google Workspace

• Zoom / virtual meeting tools

• Optional: Zoho CRM (future)

Working Setup

• 10–20 hours per week (ongoing)

• EST/EDT time zone alignment preferred

• Long-term engagement (growth opportunity)

Ideal Candidate Profile

• Highly proactive and independent

• Strong research + analytical mindset

• Diplomatic, persistent, and professional communicator

• Comfortable working in high-level executive environment

• Mission-aligned and interested in social impact / inclusion work

• Able to anticipate needs rather than wait for instructions