Role: Podcast Booking & Outreach Virtual Assistant (High-Level Clients)
About the Company
You will be supporting a fast-growing podcast booking agency founded by a renowned entrepreneur, bestselling author, and podcast host. The company specializes in helping high-level entrepreneurs, founders, and industry experts grow their authority through strategic podcast placements and content amplification.
The agency works with premium clients (doctors, founders, biohackers, wellness experts, and established personal brands) and focuses on top-tier podcast opportunities, not mass or low-quality bookings.
Role Overview
We are looking for a Podcast Booking & Outreach Virtual Assistant responsible for securing high-quality podcast guest appearances through strategic outreach and relationship building.
This role is 100% focused on outreach and booking confirmations—no scheduling or client management tasks required.
Key Responsibilities
- Podcast Research & Qualification
Identify aligned podcast opportunities based on client niche and target audience
Use Listen Notes to evaluate podcast quality
- Ensure podcasts meet minimum 3% global ranking (or higher depending on client)
- Outreach & Pitching
Conduct outreach primarily via email, with optional use of:
Send personalized, non-templated pitches tailored to each podcast host
- Maintain a human, authentic tone (not AI-sounding or generic messaging)
- Follow-Up Process
Execute a structured follow-up system:
- Initial outreach
- 2 follow-ups (1–2 weeks apart)
- Max of 3 total touchpoints per podcast
- Booking Confirmation Handoff
Once a podcast host confirms interest:
- Forward the full email thread to internal team
No responsibility for:
- Scheduling
- Calendar management
- Client communication post-booking
Scope of Work (Important)
Outreach and booking ONLY
No calls required
No scheduling or account management
No client-facing responsibilities after booking
Tools & Platforms
Listen Notes (required)
Email platforms (Gmail/Outlook)
Slack (internal communication)
Optional:
- Basic research tools
Ideal Candidate Profile
Required Skills
Strong written English communication
Excellent research and analytical skills
- Ability to personalize outreach messages
- Detail-oriented and organized
- Self-starter with strong initiative
Preferred (but not required)
Experience in:
- Podcast booking
- PR outreach
- Lead generation
Existing network or database of podcast contacts
Familiarity with:
- Podcast industry
- Personal branding / thought leadership space
Key Traits for Success
Results-driven and performance-focused
Resourceful and proactive
Able to maintain quality over quantity
- Strong understanding of audience alignment
- Comfortable working in a fast-paced, scaling environment
Working Setup
- Flexible schedule (partial overlap with client’s time zone preferred)
- Fully remote
- Communication via Slack
Growth Opportunity
Long-term role with a rapidly scaling company
Opportunity to transition into:
- Client Success / Account Management roles
- Continuous hiring as the company grows (200+ active clients, onboarding weekly)
Important Client Requirements / Preferences (Summary)
Focus on HIGH-QUALITY podcasts only (not mass outreach)
Strong emphasis on:
- Personalization
- Alignment
- Brand reputation
No templated or spam-style outreach
Experience preferred but trainable candidates welcome
- Ability to start producing results quickly is a plus
Compensation Structure (Important Note)
Client’s current model: Performance-based (pay per confirmed booking)
Open to discussion:
- Hourly (via agency structure)
- Potential performance bonuses for high output