About the company:
The company builds automated outbound acquisition systems for B2B businesses, specializing in:
- Cold email infrastructure
- Lead targeting
- Messaging optimization
- Appointment setting
- Outbound systems
- GTM (Go-To-Market) outbound strategies
Their primary goal is to consistently generate qualified meetings for B2B companies through high-performing cold outbound systems.
This role combines:
- Cold email outreach
- Lead generation
- Inbox management
- Prospect research
- Outreach support
The client is open to a hybrid VA who can handle both outbound and inbox management responsibilities.
FULL JOB DESCRIPTION
Outbound Lead Generation & Inbox Management Virtual Assistant
Overview
We are looking for a highly organized, detail-oriented, and proactive Virtual Assistant to support a fast-growing outbound acquisition agency specializing in B2B cold email systems and GTM outbound strategies.
The ideal candidate should have experience with cold outreach, prospect research, lead generation, inbox management, and outbound operations. This role is ideal for someone who understands B2B outreach workflows and can work efficiently within existing systems and processes.
Key Responsibilities
Cold Email Outreach & Lead Generation
- Support outbound cold email campaigns
- Assist with lead generation and prospect research
- Build and maintain prospect databases
- Research target companies and decision-makers
- Identify qualified B2B leads aligned with ideal customer profiles (ICP)
- Support outreach campaign execution
- Help optimize targeting and messaging strategies
- Assist with outbound workflow management
Inbox Management
- Monitor and manage outreach inboxes
- Organize incoming responses and conversations
- Flag qualified leads and important replies
- Maintain inbox organization and responsiveness
- Help manage communication flow efficiently
Prospect Research & Data Management
- Build and update contact lists
- Verify prospect information and lead quality
- Organize lead data accurately
- Maintain CRM and outreach systems
Outreach Operations Support
- Support outbound campaign setup and execution
- Follow established outbound systems and workflows
- Assist with messaging organization and campaign tracking
- Collaborate closely with the client on outreach priorities
Preferred Skills & Experience
Required Skills
- Experience with cold email outreach
- Lead generation and prospect research experience
- B2B outbound experience
- Strong organizational skills
- Excellent written English communication
- Attention to detail
- Ability to follow systems and processes accurately
Preferred Tools & Platforms
The client would prefer candidates with experience using:
- Claude AI
- PlusVibe
- Cold email outreach tools
- Attio CRM
- Lead databases
- Outreach/inbox management tools
- Slack
Personality & Work Style Preferences
The ideal candidate should:
- Be reliable and organized
- Be proactive and efficient
- Communicate clearly and professionally
- Work independently with minimal supervision
- Be adaptable to evolving outbound systems
- Be comfortable working in a fast-paced environment
- Have strong attention to detail
- Be process-oriented while remaining flexible
Schedule & Availability
- Approximately 15 hours per week initially
- Aligned with the client’s timezone/workflow
- Potential for ongoing support depending on performance and business needs
Communication Tools
- Slack (preferred)
Additional Client Notes
Important:
- Client is primarily focused on outbound cold email support
- No cold calling involved
- Existing systems are already established
- The VA will support and optimize current processes
- The client may initially consider a trial setup before committing long-term
- Candidate portfolios and relevant experience will be helpful during shortlisting
Contract & Engagement Notes Discussed
- Initial requirement: approximately 15 hours/week