Responsibilities
General Administrative Support
- Provide ongoing administrative support to the Operations Manager (and occasionally the Business Manager).
- Manage schedules, reminders, emails, and documents to ensure smooth daily operations.
- Assist with setting up and maintaining Trello or other project management tools for tracking deliverables and progress.
- Support the rollout of new speaker support programs by coordinating assets, updating CRM entries, and executing predefined administrative processes.
- Assist in creating and managing automated drip campaigns and updating client databases.
- Prepare short reports or summaries for internal meetings and check-ins.
YouTube Channel & Content Support
- Help organize, optimize, and upload existing short videos (2–3 minute vignettes) to the YouTube channel.
- Edit or reformat video titles, tags, and descriptions to make content AI-searchable and SEO-friendly.
- Maintain content consistency and assist in repurposing existing social media materials for YouTube.
Requirements
- Proven experience as a General VA, Admin Assistant, or similar role.
- Strong organizational and communication skills.
- Familiarity with Trello or similar project management tools.
- Basic knowledge of YouTube content uploading, optimization, and tagging.
- Understanding of CRM systems and basic marketing automation tools.
- High attention to detail and reliability in meeting deadlines.
- Flexible schedule with some overlap in US business hours (EST).
Work Schedule & Engagement
- Initial: 5–7 hours per week for the first three months.
- Ramp-up: Increase to 10 hours per week starting January 2026, aligned with the launch of the speaker support program.
- Schedule: Flexible, with availability for short weekly or as-needed meetings.
Additional Important Notes
- Monthly website maintenance (1–2 hours/month) will be handled by a dedicated VCP web developer from our technical pool, scheduled upon request or need.
- Website Technical Support (Periodic / Monthly Task)
o Coordinate with VCP’s technical team to conduct monthly website checks, ensuring security patches and plugins are updated.
o Assist in ensuring ADA and accessibility compliance, as well as readiness for AI/SEO optimization (AEO/GEO).
o Communicate identified website issues or update needs to the Operations Manager and VCP’s assigned web developer.