Location: Dubai (Primary Time Zone) | UK (Secondary)
Initial Engagement: Part-Time (Minimum 10 hrs/week, shared resource)
Potential Growth: Scale to Full-Time
ROLE OVERVIEW
We are seeking a highly organized, proactive, and versatile Executive & Operations Virtual Assistant to support two entrepreneurs managing multiple ventures across different industries:
- Startup Toy E-Commerce Business (UK-based, manufacturing in India, operating from Dubai)
- Recruitment Business
- Charity Organization
This role requires someone who can wear multiple hats — admin, operations, basic finance, e-commerce support, email marketing setup, and recruitment admin support.
The ideal VA is detail-oriented, commercially aware, tech-comfortable, and able to bring initiative and structure into growing businesses.
CORE RESPONSIBILITIES
General Administrative Support (Across All Businesses)
- Calendar coordination & task tracking
- Form submissions & registrations
- Document organization
- Email management support (if required)
- Research tasks
- Process documentation
- Weekly reporting of completed tasks
- Supporting Monday check-ins & weekly planning
Finance & Basic Bookkeeping Support
(No advanced accounting required)
- Maintaining Excel/Google Sheets trackers
- Tracking business income & expenses
- Basic profit/loss tracking
- Updating financial spreadsheets
- Organizing receipts/invoices
- Creating simple financial summaries
Required Skills:
- Strong Excel/Google Sheets capability
- Comfortable with formulas & basic calculations
E-Commerce & Shopify Support (Toy Business)
- Basic Shopify updates & tweaks
- Product upload support
- Minor edits to product descriptions
- Monitoring store backend
- Assisting with order tracking admin
- Supporting product launch next month
Preferred:
- Shopify familiarity
- Understanding of product-based businesses
Email Marketing Setup & Support
- Assisting with email marketing setup (Klaviyo preferred)
- Newsletter formatting
- Setting up basic email flows
- Supporting launch email campaigns
- Uploading blog content to website
- Posting 2 blog posts per month
- Formatting and distributing newsletters
Recruitment Admin Support (Sahil’s Business)
- LinkedIn admin support
- Basic LinkedIn automation setup
- Recruitment admin processes
- Supporting candidate tracking
- CRM/data organization
- Process automation assistance
- General recruitment admin tasks
Preferred (Not Mandatory):
- Recruitment industry experience
- LinkedIn automation experience
- CRM familiarity
Operations & Process Optimization
- Helping streamline workflows
- Supporting automation initiatives
- Creating SOPs
- Improving internal processes
- Bringing suggestions to improve efficiency
IDEAL CANDIDATE PROFILE
- Strong administrative background
- Comfortable handling multiple businesses
- Highly organized and detail-oriented
- Strong written English
- Comfortable with e-commerce + recruitment exposure
- Proactive and commercially aware
- Tech-comfortable
- Able to work independently
- Long-term mindset
WORKING ARRANGEMENT
- Minimum: 10 hours per week (shared between the 2 clients)
- Flexible schedule
- Preferred: Dubai time zone alignment
- At least 1–2 hour daily overlap ideal
- Weekly Monday check-ins