We are seeking a proactive, detail-oriented Outreach Virtual Assistant to support a newly established lead generation business focused on the insurance and legal industries. The VA will assist with email and LinkedIn outreach, CRM and workflow management inside Go High Level, and general administrative support.
This role is ideal for someone who enjoys building relationships, is highly organized, and can help streamline backend systems while the business owner focuses on client onboarding and front-end activities. Long-term collaboration is expected, with opportunities to expand into additional responsibilities over time.
Scope of Work:
1. Outreach & Lead Generation
-
Conduct targeted LinkedIn and email outreach to potential partners and clients
(primarily insurance agencies with 10–20 employees; tier-2 and tier-3 companies earning ~5–10M/year). -
Manage and use provided email templates to contact prospects.
-
Maintain consistent follow-ups and status updates.
-
Track all outreach activities and report progress to the business owner.
-
Assist in building relationships with prospective clients and partners.
2. CRM & Go High Level Support
-
Use Go High Level as the primary CRM for:
-
Contact/database management
-
Pipelines
-
Workflow organization
-
Tagging, tracking, and status updates
-
-
Assist in building or maintaining simple workflows (training will be provided if needed).
-
Handle ongoing backend tasks such as updating lists, organizing data, and ensuring CRM accuracy.
3. Administrative Assistance
-
Data entry and Excel organization.
-
Creating simple PowerPoint presentations when needed.
-
Support with onboarding processes over time (optional/future).
-
General admin support as the business grows.
4. Additional (Future Scope – Optional)
-
Potential collaboration with a second VA for podcast and YouTube content editing once the owner begins developing content.
(This is not part of the immediate job but may open additional work later.)
Qualifications:
-
Experience in LinkedIn and email outreach (required).
-
Experience using Go High Level (preferred and strongly recommended).
-
Strong understanding of lead generation processes.
-
Excellent written English for professional communication with prospects.
-
Strong organizational and reporting skills.
-
Comfortable working independently while providing regular updates.
-
Ability to learn and adapt as the business grows.
-
Experience with administrative tasks, including:
-
Data entry
-
Excel/Google Sheets
-
Basic presentation prep
-
-
(Bonus) Familiarity with automation workflows or API concepts, though not required.
Tools Required:
-
Go High Level
-
LinkedIn
-
Email outreach tools/platforms
-
Google Workspace (Gmail, Sheets, Docs) or Microsoft Office
-
(Future) Ability to learn new tools for podcast management as needed
Shifts & Hours:
-
Starting with minimum of 10 hours per week; semi- flexible shift
-
Must fall within Australian business hours
-
Suggested schedule: 2 hours/day, Monday–Friday
-
Working concurrently with the client is preferred when possible
-