General Virtual Assistant to manage her diverse business operations. The ideal candidate will be an all-around executor, freeing up time for high-level work like advising female founders on fundraising and business exits.
This role requires a proactive and experienced professional with strong administrative, technical, and research skills, capable of handling a varied workload with autonomy.
Core Responsibilities
- Executive & Calendar Management:
- Full diary/calendar management, including scheduling, rescheduling appointments, and handling all related correspondence using tools like Calendly.
- Communication Management (Email & LinkedIn):
- Email Management: Scanning and replying to emails, prioritizing urgent communication.
- LinkedIn Management: Scanning and responding to a high volume of direct messages (DMs) and engagement requests.
- Administrative & Financial Support:
- Manage invoices and expenses, preparing all necessary documentation for the accountant.
- Perform detailed research on specific topics for business development, such as identifying and compiling lists of relevant VC investors (e.g., in HealthTech in the UK).
- Digital Operations & Marketing Support:
- Social Media Posting: Scheduling and posting pre-written content (provided by a content writer) daily (7 days a week) on LinkedIn.
- Engagement: Monitoring and managing comments/engagement on LinkedIn posts.
- CRM & Campaigns: Managing Zoho CRM and running email and LinkedIn campaigns.
- Funnel Building: Building and maintaining marketing funnels (a requirement).
- Website Maintenance: Making regular content updates to the WordPress website (no coding required).
- AI Integration: Willingness to learn and integrate new AI tools for improved efficiency (basic knowledge of AI tools is acceptable, with a commitment to continuous learning).
Candidate Profile & Requirements
- Experience: Proven experience as an Executive Assistant or all-around Virtual Assistant.
- Technical Skills: Proficiency in:
- Calendar/Email: (e.g., Outlook, Gmail)
- CRM: Zoho (and a willingness to learn new AI-integrated CRM/tools).
- CMS: WordPress for website updates.
- Personal Attributes: Highly organized, proactive, capable of meeting deadlines, and comfortable handling confidential information.
- Gender Preference: Female candidate preferred.
Contract Details
- Location/Schedule: Fully remote. Schedule is flexible, but the VA should be available during a specific window (to be agreed upon, e.g., 9 AM – 12 PM) for urgent matters.
- Time Commitment: Starting at 10 hours per week, with the potential to increase to 20 hours per week based on business needs and performance.
- Start Date: Targeting early December (estimated December 3rd).