- Administrative & Operations
- Manage inbox and calendar, prioritize communications, and coordinate meetings
- Maintain organized cloud storage systems (manuscripts, contracts, media assets)
- Create and maintain structured Excel/Word tracking systems for all projects
- Send daily updates and end-of-day reports
- Newsletter & Community Management
- Curate and format newsletter content (philosophy, astrology, tarot, rituals)
- Manage subscriber lists and segmentation (guild vs general audience)
- Track performance metrics (open rates, engagement)
- Publishing & Magazine Support (Consoulic Consolations Magazine Launch)
- Research and source stories, contributors, and talent
- Coordinate with writers, designers, and vendors
- Track deadlines and manage launch timelines
- Organize manuscripts, images, and contracts
- Business & Logistics
- Manage bookings (Calendly/Zoom) and prevent scheduling conflicts
- Track inventory, shipping, and customer inquiries
- Handle invoicing, expense tracking, and vendor coordination
- Support ISBN applications, listings (e.g., Amazon), and publishing logistics
- Community & Membership Operations
- Onboard new members and manage subscriptions
- Monitor forums/groups and maintain engagement
- Track renewals, cancellations, and billing cycles
Qualifications:
For Both Roles:
- Strong communication and organizational skills
- Ability to work independently with minimal supervision
- Experience in virtual assistance, admin, or digital marketing
- Preferred Skills:
- Writing, editing, and storytelling
- Research and analytics
- Experience in media, publishing, or content creation
- Social media management and engagement
- Lead generation and audience growth strategies
- Bonus:
- Background in publishing, magazines, or editorial work
- Familiarity with spiritual, philosophical, or wellness niches
Tools & Software:
Candidates should be familiar with:
- Microsoft Office / Excel / Word
- Canva and Adobe Creative Cloud
- Social platforms: Instagram, TikTok, YouTube
- Constant Contact
- Scheduling tools (e.g., Calendly, Zoom)
- Cloud storage systems (Google Drive or similar)
Shifts & Hours:
- Starting at 10 hours per week per VA (part-time)
- Flexible schedule (can be split across days)
- Example: 2 hours/day (Mon–Fri) or flexible weekly distribution
- Time zone alignment not required (Client is in CST)
Work Style & Communication:
- Daily communication preferred (email or messaging platforms)
- End-of-day reports required
- Weekly or regular check-ins
- Collaborative but autonomous working style
Target Start Date:
- ASAP (not urgent, but actively hiring)