POSITION TYPE:
Part-Time Virtual Assistant
COMMITMENT:
Minimum 10 Hours Per Week
Potential to expand based on business requirements
WORKING HOURS:
Preferred availability:
Monday – Friday
Approximately 9:00 AM – 1:00 PM Australian Time
OVERVIEW
A proactive and experienced Executive Assistant / Social Media & Operations VA to support the day-to-day management of her coaching, speaking, training, and podcast business.
The ideal candidate is highly organized, tech-savvy, comfortable using AI tools, experienced with social media scheduling and content management, and capable of supporting business operations with minimal supervision.
KEY RESPONSIBILITIES
Executive & Administrative Support
- Calendar management
- Appointment scheduling
- Meeting coordination
- Inbox assistance and follow-up
- General executive support
- Task management and accountability tracking
- Administrative project coordination
CRM & Operations Management
- Maintain and update CRM records within Notion
- Organize business processes and workflows
- Assist with operational documentation
- Track client and prospect information
- Maintain accurate business records
- Support process improvement initiatives
AI & Productivity Support
- Utilize Claude AI for business support tasks
- Assist in implementing AI-driven workflows
- Support ongoing AI integration projects
- Help optimize systems and efficiencies
Social Media Support
- Upload and schedule content
- Publish content on Instagram and LinkedIn
- Repurpose video content into social posts
- Manage content calendar
- Organize content assets
- Basic social media administration
- Monitor scheduled content
Content Coordination
- Coordinate content received from Chloe
- Manage piece-to-camera videos
- Upload assets to editing platforms
- Organize content library
- Coordinate with editors and contractors where required
REQUIRED SKILLS
- Executive Assistant experience
- Strong administrative skills
- Excellent written and verbal English communication
- High attention to detail
- Strong organizational skills
- Experience with Notion
- Experience with social media scheduling
- Familiarity with AI tools (especially Claude AI)
- Ability to work independently
- Strong time management skills
- Problem-solving mindset
PREFERRED EXPERIENCE
- Supporting coaches, consultants, speakers, or trainers
- Podcast industry exposure
- Personal brand support experience
- Content repurposing experience
- CRM management experience
- Social media operations experience
TOOLS
- Notion
- Claude AI
- Google Workspace
- Calendar Management Tools
IDEAL CANDIDATE
- Proactive and resourceful
- Experienced rather than entry-level
- Professional communicator
- Comfortable working autonomously
- Growth-minded
- Positive attitude
- Strong initiative
Strong Preference
- Mid-level to Senior VA
- Experience supporting coaches, speakers, consultants, trainers, or personal brands
- Social media experience combined with admin support
- Not looking for an entry-level VA