Business Development & Speaker Outreach Virtual Assistant

 
Business Development & Speaker Outreach Virtual Assistant

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Business Development & Speaker Outreach Virtual Assistant to support a keynote speaker, author, and strategic advisor specializing in AI, leadership, human capability, and the future of work.
The successful candidate will play a key role in identifying and securing paid keynote speaking opportunities, managing outreach campaigns, researching conferences and industry events, and building high-quality prospect databases.

Primary Goal for VA
Secure paid keynote speaking opportunities.
Success metrics:

• Qualified speaking opportunities identified
• Speaker applications submitted
• Outreach campaigns executed
• Meetings and keynote opportunities generated
• Paid speaking engagements booked

Preferred Markets
Priority:

• United Kingdom
• Europe

Secondary:

• Gulf Region
• Singapore
• Hong Kong
• Asia-Pacific
• North America

Tasks to Delegate Immediately

• Conference and event research
• Speaker opportunity sourcing
• Lead generation
• LinkedIn prospecting
• Contact list building
• Outreach support
• Speaker application submissions
• Follow-up management
• Pipeline management

Key Responsibilities
Conference & Event Research

• Research global conferences, summits, leadership forums, corporate events, and industry gatherings.
• Identify events focused on:
  • Artificial Intelligence
  • Future of Work
  • Leadership
  • Learning & Development
  • Human Capability
  • Organizational Transformation
  • Digital Transformation
  • Innovation
  • Executive Education
• Track:
  • Event dates
  • Locations
  • Organizers
  • Speaker application deadlines
  • Conference themes
  • Audience demographics
  • Sponsorship opportunities

Speaker Opportunity Development

• Identify paid keynote speaking opportunities.
• Research conference programming teams and event organizers.
• Source decision-makers responsible for speaker selection.
• Build comprehensive speaker opportunity databases.
• Monitor call-for-speaker announcements and application windows.

Lead Generation & Prospect Research

• Build databases of:
  • Chief Learning Officers
  • Heads of Learning & Development
  • HR Directors
  • Talent Development Leaders
  • Executive Education Leaders
  • Innovation Leaders
  • Conference Organizers
  • Event Producers
• Verify contact information.
• Maintain accurate records within shared tracking systems.

Outreach Support

• Execute personalized email and LinkedIn outreach campaigns.
• Follow approved messaging templates.
• Customize outreach where appropriate.
• Manage prospect follow-ups.
• Track responses and engagement.
• Maintain professional communication standards at all times.

Speaker Applications

• Complete conference speaker applications.
• Submit call-for-speaker forms.
• Coordinate supporting materials.
• Maintain records of submissions and deadlines.

Pipeline Management

• Maintain a structured opportunity tracker.
• Update prospect statuses.
• Track outreach activity.
• Provide weekly progress reports.
• Monitor conversion rates and engagement metrics.

Required Skills & Experience
Essential

• Excellent English communication skills
• Strong online research abilities
• Lead generation experience
• LinkedIn prospecting experience
• Email outreach experience
• Exceptional attention to detail
• Strong organizational skills
• Ability to work independently
• Confidence working with AI-powered research tools
• Professional business writing skills

Preferred

• Experience supporting keynote speakers
• Experience supporting consultants or coaches
• Experience with conference and event research
• Experience with speaker outreach campaigns
• Familiarity with executive-level audiences
• Experience using LinkedIn Sales Navigator
• CRM experience

Tools & Platforms

• Google Sheets
• Gmail
• LinkedIn
• AI tools such as Claude and ChatGPT
• Contact research tools
• CRM systems (if implemented)

Personal Attributes

• Proactive
• Resourceful
• Curious
• Professional
• Collaborative
• Reliable
• Detail-oriented
• Results-driven
• Comfortable asking questions when clarification is needed

Future Responsibilities (Potential Expansion)

• Podcast guest outreach
• Book promotion initiatives
• LinkedIn content support
• Social media scheduling
• Personal brand marketing
• CRM management
• Additional business development activities

Hours & Availability

• Initial commitment: 10 hours per week
• Flexible schedule
• Ability to overlap with UK business hours when required
• Opportunity for increased hours based on performance and business growth