Virtual Assistant (Podcast, Content Repurposing & Social Media Management

Engagement Type: Ongoing | Part-Time (Minimum 10 hours/week)

About the Client

A leadership coach, bestselling author, and podcast host focused on helping high-performing professionals overcome stress, burnout, and imposter syndrome. She works with senior leaders and organizations to improve performance, wellbeing, and leadership effectiveness.

Her work includes:

• 1:1 coaching programs (SHINE methodology)
• Podcast content production
• Thought leadership via LinkedIn, blogs, and social media

Role Overview

We are looking for a detail-oriented and reliable Virtual Assistant to take full ownership of the podcast production and content distribution workflow.

The primary goal of this role is to free up the client’s time by executing a structured, checklist-based process for podcast editing, repurposing, and publishing.

This is an execution-focused role initially, with potential to evolve into a more strategic position over time.

Key Responsibilities

Podcast Production & Editing

• Edit podcast episodes using Descript (templates and prompts provided)
• Add required elements (based on client checklist)
• Export final podcast audio/video

Content Repurposing

• Create**7 short-form video reels (approx. 60 seconds each)**from each podcast episode
• Ensure content aligns with platform requirements (LinkedIn, Instagram, TikTok, YouTube Shorts)

Blog Creation

• Generate blog content from podcast using AI tools (prompt-based)
• Review and refine content for quality and clarity
• Prepare blog for publishing

Publishing & Distribution

• Upload and publish podcasts to:
  • Spotify
  • YouTube
• Publish blog via:
  • MailChimp
  • LinkedIn
• Schedule and post content across platforms using Planable (Plan That)

SEO Optimization

• Optimize podcast and blog content using:
  • Podcast SEO tools
  • YouTube SEO tools (VidIQ)
• Apply recommended edits from AI tools

Content Assets Creation

• Generate podcast cover art using Canva and VidIQ
• Follow existing prompts/templates

Additional (Ad Hoc Tasks)

• Light website updates (as needed)
• Assist with overflow work if podcast tasks are temporarily unavailable

Tools & Platforms

Candidates must be familiar with or willing to learn:

• Descript (Podcast Editing)
• Canva
• VidIQ
• Podcast SEO tools
• MailChimp
• Planable (Plan That)– Social scheduling
• Spotify & YouTube uploads
• AI tools (prompt-based workflows)

 

Work Schedule & Expectations

• Minimum10 hours per week
• Flexible working hours (no strict time zone requirement)
• Must meet weekly deadline (Podcast release every Monday)
• Work must be completed on schedule to avoid delays

Workflow & Process

• Client provides:
  • Podcast recording
  • Templates
  • Step-by-step checklist
  • AI prompts
• VA is expected to:
  • Follow structured workflow independently
  • Execute tasks with minimal supervision
  • Ensure timely delivery of all outputs

 

Communication

• Primary communication: Email
• Occasional check-ins (as needed)
• Optional overlap hours for coordination

Ideal Candidate Profile

• Highly organized and detail-oriented
• Strong execution skills(can follow systems and processes)
• Familiar with content repurposing workflows
• Basic understanding of SEO and social media platforms
• Reliable and deadline-driven
• Comfortable working independently

Growth Opportunity

This role may evolve into:

• Content strategy support
• Social media growth planning
• Process optimization