Looking for: General Virtual Assistant (Admin & Creatives)
Role Overview:
We are seeking a proactive and detail-oriented Virtual Assistant to support a business management consultant based in Perth, Australia. This role is ideal for someone who can combine administrative efficiency with creative design skills and basic web development capabilities.
The VA will play a key role in streamlining operations, managing systems, and enhancing client-facing materials, allowing the consultant to focus on delivering high-impact business consulting services.
Scope of Work:
- Administrative Support
- Manage email communications, including templated outreach and follow-ups
- Calendar management and scheduling (Google Calendar / Outlook integration)
- Assist with meeting coordination (Zoom, Fathom)
- General admin tasks to support day-to-day operations
- Graphic Design & Presentation
- Design professional sales presentations and client reports
- Create dashboards, performance scorecards, and branded documents
- Develop point-of-sale materials and visual assets
- Improve overall branding consistency across materials
- Web & Landing Page Support
- Build and update landing pages (Hostinger, WordPress, Wix, or similar)
- Ensure pages are visually appealing and conversion-focused
- Recommend and implement better website solutions if needed
- CRM & Systems Management
- Support setup and maintenance of CRM and tools (e.g., HubSpot)
- Assist with email campaigns and automation workflows
- Ensure systems (Xero, HubSpot, Fathom, etc.) are integrated and updated
- Maintain data consistency across platforms
- Social Media Support
- Schedule and publish content across platforms (Facebook, Instagram, LinkedIn)
- Ensure consistent posting across integrated channels
- Assist with basic distribution (no heavy content creation required initially)
Qualifications:
- Required Skills & Experience:
- Strong administrative and organizational skills
- Experience in graphic design (Canva, Adobe Suite, or similar)
- Familiarity with website builders (WordPress, Wix, Hostinger, etc.)
- Experience with CRM systems (preferably HubSpot)
- Ability to manage and integrate multiple tools and platforms
- Strong attention to detail and ability to follow processes
- Preferred:
- Experience with bookkeeping tools (e.g., Xero)
- Basic understanding of marketing systems and email campaigns
- Exposure to business consulting or B2B environments
- Experience creating dashboards or reports
- Soft Skills:
- Self-starter with strong initiative
- Reliable and responsive
- Technically adaptable and solution-oriented
- Good communication skills
Tools Required:
- HubSpot (CRM & email campaigns)
- Xero (bookkeeping)
- Fathom (meeting management)
- Zoom (meetings)
- Google Calendar / Microsoft Outlook
- Microsoft Office (Excel, Word, etc.)
- Website builders (Hostinger, WordPress, Wix, etc.)
- Social media platforms (Facebook, Instagram, LinkedIn)
Shifts & Hours:
- Starting at a minimum of 10 hours per week; flexible shift
- Potential to increase hours based on performance and business growth
Target Start Date:
- ASAP but the with priority on finding the right candidate fit