Objective
To support consistent podcast guesting opportunities by executing outreach activities including list building, email outreach, follow-ups, and scheduling coordination.
Core Responsibilities
- Podcast Research & List Building
- Research and compile a list of relevant podcasts based on provided criteria
- Collect key details:
- Podcast name
- Host name
- Contact email or submission link
- Notes on relevance
- Maintain and update the outreach database
- Outreach Execution
- Send outreach emails using pre-approved templates
- Apply light personalization (e.g., host name, podcast topic relevance)
- Ensure accuracy and consistency in messaging
- Follow-Up Management
- Send 1–2 follow-ups based on a structured sequence
- Track responses and maintain timely communication
- Flag interested leads for next steps
- Outreach Tracking & Pipeline Management
- Maintain a centralized tracker (Google Sheets or CRM)
- Update outreach status:
- Contacted
- Followed-up
- Replied
- Booked
- Ensure data accuracy and organization
- Scheduling Coordination
- Assist in booking podcast appearances
- Coordinate calendars and confirm schedules
- Organize booking details and confirmations
Weekly Workflow Example
- Build 50–100 podcast leads
- Execute outreach campaigns
- Send follow-ups
- Update tracker daily
- Provide weekly progress summary
Ideal Skill Set
- Strong research skills
- Excellent written English
- High attention to detail
- Organized and process-driven
- Comfortable using Google Sheets / CRMs
Scope Details
- Hours: Minimum 10 hours/week
- Focus: Execution and task completion
- Strategy: Not required initially (can evolve later)