Role: Marketing Virtual Assistant (Content & Admin Support)
Employment Type: Full Time
Working Hours: Preferably aligned/overlapping with UK hours
Role Overview
We are looking for a proactive, detail-oriented Virtual Assistant to support a growing fractional marketing agency. The VA will play a key role in executing marketing deliverables across multiple client accounts, ensuring all work is completed on time, on brand, and aligned with client briefs.
This role is execution-focused, with clear instructions and structured workflows provided.
Key Responsibilities
- Social Media Content Creation
Create and design social media posts based on client briefs
Follow brand guidelines strictly for each client
Work across platforms such as:
LinkedIn (primary)
- Use tools like Canva or Adobe Suite for content creation
- Video Editing (Core Requirement)
- Edit short-form video content (e.g., reels, LinkedIn videos)
- Apply expertise in video editing:
- Captions
- Transitions
- Effects
- Support occasional longer-form content (e.g., podcasts), if needed
- Email Marketing (eShots)
- Create and format email campaigns using HubSpot
- Follow provided templates and content briefs
- Ensure consistency with brand and messaging
- Data Research & Lead Generation
Conduct market research and trend analysis
- Perform lead generation tasks
- Provide insights to support marketing strategies
- General Admin & Task Management
- Execute tasks assigned via ClickUp
- Track time and update task progress
- Upload completed work for internal/client review
- Follow structured daily/weekly schedules
Scope of Work
Support 4–5 client accounts simultaneously
Handle varied tasks daily (content, research, email, etc.)
- Work based on clear briefs and scheduled deliverables
Required Tools & Software
Essential:
- ClickUp (task & time tracking)
- Canva
Preferred:
- Adobe Suite (Photoshop, InDesign, Premiere Pro)
- HubSpot (email marketing)
Key Skills & Qualifications
Strong attention to detail (especially brand consistency)
Ability to follow instructions and briefs accurately
Good time management and deadline adherence
- Basic to intermediate video editing skills (short-form)
- Strong communication skills (written & verbal)
- Ability to manage multiple tasks across different clients
Preferred Traits
- Proactive and takes initiative
- Not afraid to ask questions when unclear
- Organized and schedule-driven
- Reliable and punctual
- Able to contribute ideas when needed
Working Schedule
Flexible, but preferably with overlap with UK working hours
Must be available during key collaboration times
- Focus on meeting deadlines over fixed hours
Growth Opportunity
Opportunity to take on larger client projects over time
- Potential to expand into content writing and strategy support
- Long-term role within a growing marketing team
Key Client Expectations
Strict adherence to brand guidelines (very important)
Consistent on-time delivery of tasks
- Ability to handle multiple client briefs without confusion
- Minimize rework by following instructions carefully