Digital Marketing Automation VA (Funnels & Integrations)
Role Overview:
We are seeking a Virtual Assistant (VA) specialized in digital marketing automation and funnel building to design, build, and maintain end-to-end automated systems that drive member acquisition into our paid community. This role focuses on funnel creation, email automation, and software integrations, with an emphasis on scalability and long-term optimization.
This is a long-term role (12+ months), starting with a paid 10-hour trial period to assess skills, independence, and overall fit.
Scope of Work:
- Build and manage marketing funnels for monthly masterclasses and community opt-ins
- Create and optimize opt-in pages, registration flows, and automation logic
- Set up and manage email sequences and reminders in KIT
- Integrate systems using Zapier (e.g., funnel → scheduling → email → community access)
- Work with OnceHub for scheduling and registrations
- Assist with Circle.so automations (or learn and adapt as systems evolve)
- Maintain and improve automations as new members join
- Build and maintain up to 12 funnels over time
- Collaborate via Zoom, Slack, and documentation during onboarding
- Continuously improve workflows as the business evolves
Qualifications:
- Proven experience building funnels and automations
- Strong knowledge of email marketing sequences
- Highly independent and solution-oriented
- Comfortable working in a fast-evolving environment
- Strong communication skills in English
- Willingness to learn and adapt to new tools (especially Circle.so)
- Long-term mindset (not a short-term contractor)
Tools Required:
- ClickFunnels
- KIT (ConvertKit)
- Zapier
- OnceHub
- Circle.so (experience preferred; training provided if needed)
- Zoom, Slack (for masterclass, communications)
Shifts & Hours:
- Starting with a minimum of 10 hours per week
- During the initial 10-hour trial, availability is required within Australian time zone
- After onboarding, hours may be more flexible
- Target Start Date: ASAP, beginning with a paid 10-hour trial project